Have you struggled with low-attendance turnouts at HOA meetings?
HOA meetings allow homeowners to be more engaged in community matters by sharing their suggestions and feedback, being involved in decision-making, and keeping up with updates and future community plans. In this blog post, you discover practical tips on engaging homeowners to participate in regular HOA meetings and maximize the purpose of holding one.
1. Establish Meeting Agenda
Decide on a well-structured meeting agenda to guide homeowners on what to expect during the meeting and to keep discussions more productive. Aside from disseminating the meeting agenda, provide any supporting materials if necessary. After every meeting, make sure to review if all the listed agendas were discussed.
2. Create Variations on Meeting Types
To accommodate homeowners with different availability, consider diversifying the types of HOA meetings. Aside from having an in-person meeting, utilize virtual sessions to encourage more participants, especially those who prefer online meetings. Flexibility in conducting HOA meetings will drive more residents to join.
3. Encourage Productive Discussions
Set a time limit for every item on the meeting agenda to ensure the productive use of time and to allow a question-and-answer session at the end of the meeting. Establishing clear guidelines on dos and don’ts during the meeting is important to maintain proper and respectful communication. Encourage participants to not only join discussions but also listen attentively.
4. Regularly Update or Follow-up
After every meeting, share key decisions on action items and provide regular updates to the community through multiple communication channels such as newsletters, social media platforms, or discussion forums. This will ensure transparency and dissemination of information especially for homeowners who were unable to attend the meetings.
5. Acknowledge and Appreciate Homeowner Contributions
Recognize individuals who have made notable contributions or have gone above and beyond to support the community. This will encourage homeowners to keep on participating in future meetings and community events.
Improving how HOA meetings will be conducted is important to encourage the community to participate in these activities and allow them to take part in the decision-making of every community matter. Furthermore, good and open communication and a sense of inclusivity strengthen the community as a whole.
